Why is it essential to maintain a backup of original data files before loading into Workday?

Why is it essential to maintain a backup of original data files before loading into Workday?

• A. To speed up the loading process
• B. To provide a recovery option in case of errors or undesired outcomes during the upload process
• C. To create a history of changes made
• D. To share with external consultants for analysis

Answer: (B)

Maintaining a backup of original data files before loading them into Workday is vital for several reasons. The primary reason is to provide a recovery option in case errors or undesired outcomes occur during the upload process. When uploading data, there can be unintended consequences such as data corruption, misalignment of fields, or incorrect data entries that could disrupt existing workflows and reports. Having an original copy allows you to revert back to the starting point and correct any issues without having to recreate the original data from scratch. This practice includes protecting against accidental overwrites, where a new data load could unknowingly replace valid data with incorrect or incomplete information. The backup serves as a safety net, allowing implementers to experiment with data changes while ensuring they can recover original information if necessary. While some of the other choices touch on relevant practices related to data management, they do not directly address the critical function of recovery during a data loading process. For instance, creating a history of changes can be essential for audit trails but does not provide the immediate safety net that a backup can offer.

Maintaining a backup of original data files before loading them into Workday is vital for several reasons. The primary reason is to provide a recovery option in case errors or undesired outcomes occur during the upload process. When uploading data, there can be unintended consequences such as data corruption, misalignment of fields, or incorrect data entries that could disrupt existing workflows and reports. Having an original copy allows you to revert back to the starting point and correct any issues without having to recreate the original data from scratch.

This practice includes protecting against accidental overwrites, where a new data load could unknowingly replace valid data with incorrect or incomplete information. The backup serves as a safety net, allowing implementers to experiment with data changes while ensuring they can recover original information if necessary.

While some of the other choices touch on relevant practices related to data management, they do not directly address the critical function of recovery during a data loading process. For instance, creating a history of changes can be essential for audit trails but does not provide the immediate safety net that a backup can offer.